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  • Office Support Specialist
    Job Type: Full-time
    Location: Greenwich, CT

Description

Why Interstate + Lakeland Lumber?
When you join Interstate + Lakeland Lumber, you join a team of friendly and professional Yardmen committed to delivering customer satisfaction and helping each other grow! 

About Interstate + Lakeland Lumber
For over 100 years, Fairfield & Westchester County Architects & Builders have trusted Interstate + Lakeland Lumber to supply building materials & custom millwork for the area's finest homes. We specialize in custom moulding and offer a variety of building material products. With design centers in Greenwich, Westport, CT, and various retail locations, we proudly serve clients throughout Stamford, Westport, Norwalk, Fairfield, New Canaan, CT, and surrounding Scarsdale, Rye, Port Chester, and Shrub Oak, and other NY communities.

The Office Support Specialist provides clerical and transactional support to the accounts payable and accounts receivable departments. This includes various duties: mail sorting, filing, organizing, data entry, and running office errands. The incumbent must possess excellent organizational skills and be able to multitask and switch back and forth between tasks throughout the day. Must thrive in a fast-paced environment.

Essential Functions

  • Securely deliver packages, documents, or any payments to the designated locations. 
  • Daily drive to the post office and the bank to make daily deposits (company car provided) 
  • Periodically picks up checks from customers. 
  • Sorts and distributes incoming mail and opens and stamps mail/invoices daily. 
  • Match invoices to corresponding paperwork as they come in. 
  • Print and file checks and invoices after they are paid. 
  • Attach invoices and check for errors on the checks being paid daily. 
  • Scan documents that come from other locations into the soft system 
  • Input/Scan New Credit Application information for new customer accounts into the system. 
  • Update Client Credit Card information within the system. 
  • Keep Organization within all Filing Systems used by AP. 
  • Prepare envelopes for Accounts Receivable. 
  • Scan Lien Waivers/Legal documents into Customer Accounts. 
  • Transporting various items between company locations (car provided) 
  • Responsible for keeping track of all documentation from multiple vendors, including WB Mason, Anderson, Reeb, Steel & Wire, and Parkside. 
  • Other duties as assigned. 

Requirements

Skills and Competencies

  • Must have a Valid Driver's License and a good driving record. 
  • Customer service-oriented and must have experience working directly with customers. 
  • Excellent organizational and communication skills. 
  • Keen attention to detail. 
  • Knowledge of accounts payable processes. 
  • Works well in a team environment.
  • Able to work with a diverse group of people. 

Education and Experience

  • High School diploma or GED equivalent required. 
  • Strong PC Skills in Microsoft Office products. 
  • Ability to use office equipment such as multipurpose copy/scanners, fax machines, and binding machines. 
  • Good alphabetical and numerical skills. 
  • Detail-oriented, Problem-solving, and analytical skills. 
  • Ability to adapt to a constantly changing environment. 
  • Ability to adhere to company policies. 
  • Ability to lift 30 pounds regularly. 
  • Ability to drive to customers and other company locations and run errands in a company-provided car. 

Position Type/Expected Work Hours:  Full-time position in person (typical hours Monday through Friday, 8:00 a.m. to 5:00 p.m.)

Salary and Benefits: We offer a competitive salary, low-cost medical and dental insurance, company-paid life insurance, short-term disability, 401(k) and Profit Sharing, and job-related tuition reimbursement.

To apply, please submit your resume using the form below.